New Secretary for the Bath & District TT League

Open Letter from the Bath & District Table Tennis Chairman

Dear All,

At last year’s AGM Linda Moore and myself both stated that as we would have both completed 10 years in post come the forthcoming 2014 AGM, we felt that it was time for us to stand down and for new members to come forward and take on our roles.  Since then, largely due to my ongoing commitments at County and National level, I have indicated that I am prepared to stay for another year.  That said, if someone is keen to take on the Chairman’s role after the AGM, then I would still welcome this.  More importantly however is the need to find a replacement for Linda as our League Secretary.

The role of the Secretary is vital to any league and essential to enable a league to operate efficiently.  Without a Secretary the running of the league would almost be a non-starter since much of the routine and mandatory work needed, would not be carried out and the league would quickly find itself not being able to be run in accordance with its (and Table Tennis England’s) rules.  In short, failing to find a volunteer to fill the post would put the entire running of the Bath league at risk.

I am therefore looking for a volunteer to take on this role please.  It is not an onerous task and I am sure that anyone with an interest in table tennis would find this a worthwhile experience.  With so much information now being exchanged over the internet and via email, I feel it is essential that we have someone who is comfortable with using a PC.  But that is not to say you need to be an expert, advice and help to get you started will be provided.   Below is a summary the main duties involved:

Bath Table Tennis League – Hon Secretary – Job Spec

·        Responsible for arranging regular (approx. every 6 weeks) Executive Committee meetings including sending out calling notice, producing and circulating minutes (points of decision/interest)

·        Responsible for arranging AGM including sending out calling notice and any rule change proposals, producing and circulating minutes. Co-ordinate production of associated section report

·        Arranging and sending letters/emails for General Council Meeting, together with any attachments. Checking attendance etc.

·       Act as focal point for the annual club affiliation forms and associated payment, liaising with the Treasurer and Chairman as necessary

·        Maintain Table Tennis 365 Bath league player database including setting up player record for those who choose not to pay/renew membership direct with Etta

·       Deal with routine correspondence and forms from Etta and other sources

·       Assist with the production of the annual handbook as required

Estimated that these activities take up around 2/3 hours work a month plus attending every meeting.

The new Secretary would take up his/her post following the AGM to be held on Monday 28th July, and ideally we would like to be able to circulate the names(s) (we also have a vacant post for Assistant Secretary) in advance of the meeting.  I would therefore urge anyone with even the faintest interest in taking up the post to get in touch with either Linda or myself please as early as possible please.

I cannot stress enough the importance of filling this post and to allow Linda to retire.

Please give this your careful consideration.  The Bath Table Tennis League needs you!




Please get in touch with M Tanner Sports if you can help!

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